Bottom line: Learn how to quickly attach Excel files to your emails. These techniques and keyboard shortcuts can work for any email client including Outlook, Mac Mail, and Gmail. Skill level: Beginner If you work with a lot of Excel files, then chances are you also email a lot of Excel files. There are probably a million different ways to attach a file, and some of those ways can be painfully slow.

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You can end up spending a lot of time navigating through folders to find the file(s) you want to attach. Then repeat that process if you realize you need to make a change to the file, or you're not sure if you saved it. If that sounds familiar, then this article should help speed up this process. 🙂 Method #1: I Don't Use “Send as Attachment” Excel has a built-in feature called Send as Attachment that will attach the current file to a new email.

Excel will automatic update the reference number to Outlook when you open your workbook in a higher version of Excel/Outlook but not update it when you open it in a lower version of Excel/Outlook. With Late Binding as I used in the macro examples you not have this problem. Write a letter, recipe or poem in Microsoft Word, and then cut and paste it into your email program. Moving a document from Microsoft Word to your email letter is simple if you follow these steps. Creating a Document in Microsoft Word.

This email can be created in Outlook, or your default email application. You can find the Send as Attachment button on the File menu, or add it to the Quick Access Toolbar (QAT). This is a quick way to attach the file to an email, but I don't use it. Well, there are a few reasons I avoid it: • You cannot make changes to the file after you have attached it. In some versions of Office you cannot edit the file in Excel either. I always find myself needing to make changes to the file or take screenshots before I send it.

• It doesn't work if you are using an email application in your web browser like Gmail or Yahoo mail. • It only works for attaching one file to an email. • It only works for new emails. Often times I will be attaching a file to a reply. Based on those limitations, I never use the Send as Attachment feature. It's not a bad option, I just find it too limiting for everyday use. So let's look at more flexible solutions. Disk utility options for mac os high sierra.

Method #2: Use the Recent Items Menus Typically you will be attaching a file that you are currently working on. Both Windows and Mac have ways to view your most recent items in the Windows Explorer or Finder windows. The first step is to click the Attach button in your email program. Here are the keyboard shortcuts to attach files for some common email clients. • Outlook: Alt, H, A, F • Or use the Quick Access Toolbar shortcut I explain below. • Gmail: From the email body, hit Tab twice to highlight the Attach button, then Enter • The number of times you hit Tab may vary depending on other extensions you have installed.

The next step is to use one of the following methods to quickly locate the recent file. If you are using Windows 10 then you can see the list of recent items by selecting Quick Access on the Navigation Pane, then scroll down to the Recent Files section. On a Mac you can view all your files and sort the Date Modified column to show the most recent items first. New Recent Items feature in Outlook 2016 Outlook 2016 also has a new Recent Items feature in the Attach File menu. I really like this new feature because it allows you to see, and quickly attach multiple files that you are working on. You can still access the files in Excel and work on them.

If you do make any changes to the file you will need to delete the attachment and re-attach the most recently saved version. The keyboard shortcut to attach the most recent file in Outlook 2016 is: Alt, H, A, F, Enter Alt, H, A, F will bring up this new menu in 2016.