The grammar check takes care of all aspects of grammar and best style, so with 'Check grammar as you type' selected, and Formal Style chosen, it also will check for passive voice. – Launch Word. – Go to the top menu bar, Word > Preferences. – Select the 'Spelling and Grammar' icon.

Note: If you are choosing options for text that's written in a language other than your language version of Word and Outlook, the options might vary. Display the Grammar Settings dialog box Outlook • Create or open an item. • Click the File tab, and then click Options.

• Click Mail, and then click Editor Options. • Click Proofing. • Under When correcting spelling in Outlook, select Settings.

The Writing style menu has two options Grammar and Grammar & more. You can choose either option depending on which settings you want apply to your email. Tip: By default the editor proofing options are set to Grammar & more and have Wordiness and Nominalizations style options selected. • Choose Grammar & more option from the drop down if you'd like to have suggestions for style Scroll down to see all of the options available, and select or clear any rules that you want the grammar checker to flag or ignore. Any changes that you make to these settings apply to all the documents or items that you edit, not just the current document you are working in. • Missing space before punctuation Highlights the absence of a space expected before a punctuation mark.

The set of punctuation marks for this option varies by language. When one space is expected before a particular punctuation mark, but none is found, this rule suggests adding a space. Example: They were(about to leave) would be corrected to They were (about to leave). The set of punctuation marks for this option varies by language. • Unexpected space before punctuation Highlights the occurrence of an unexpected space before a punctuation mark. The set of punctuation marks for this option varies by language. When no spaces are expected before a particular punctuation mark, but one is found, this rule suggests removing it.

Example: Mary, still wondering about the photos would be corrected to Mary, still wondering about the photos. • Unexpected space before and missing space after punctuation Highlights the occurrence of an unexpected space before a punctuation mark and the absence of a space expected before a punctuation mark.

When there is an unexpected space before a punctuation mark and a missing space after it, this rule suggests removing the unexpected space and suggests inserting the missing space. Example: Mary,still wondering about the photos would be corrected to Mary, still wondering about the photos. • Missing space after punctuation Highlights the absence of a space expected after a punctuation mark.

The set of punctuation marks for this option varies by language. When a space is expected after a particular punctuation mark, but none is found, this rule suggests adding a space. Example: He was up all night,and asleep all day would be corrected to He was up all night, and asleep all day. • Unexpected space after punctuation Highlights the occurrence of an unexpected space after a punctuation mark. The set of punctuation marks for this option varies by language.

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When no spaces are expected after a particular punctuation mark, but one is found, this rule suggests removing it. Example: There are ( brackets) would be corrected to There are (brackets). • Unexpected space between words Highlights the occurrence of an unexpected space between words This rule detects two spaces between words of a sentence, or between punctuation and words within a sentence. Example: The final date is November 18th would be corrected to The final date is November 18th. • Punctuation marks in succession The rule will detect two or more successive punctuation marks that are either identical or different.

Example: Mary,, still wondering about the photos would be corrected to Mary, still wondering about the photos. The set of punctuation marks for this option varies by language.

• Comma Splice Targets the use of a semicolon instead of a comma in two related but independent clauses that are not joined by a coordinating conjunction such as 'and' or 'but'. Example: They don't have a discussion board, the website isn't big enough for one yet would be corrected to They don't have a discussion board; the website isn't big enough for one yet. • Comma Use Targets a missing comma in front of an independent clause if the sentence begins with a conjunction 'if' Example: If you're like me you've already seen this movie would be corrected to If you're like me, you've already seen this movie. • Comma After Introductory Phrase Targets a missing comma after short introductory phrases such as 'however' or 'for example' before an independent clause that follows.

Example: First of all we must make sure the power is off would be corrected to First of all, we must make sure the power is off. • Comma After Greetings targets missing commas after a greeting phrase. Example: Dear Sir or Madam I read your letter, and I like your suggestions. Would be corrected to Dear Sir or Madam, I read your letter, and I like your suggestions. • Comma Before Quotations targets missing commas after quotations.